Executive Assistant, C-Suite
The Sterling Organization LLC The Sterling Organization LLC West Palm Beach, FL West Palm Beach, FL Full-time Full-time Estimated:
$58.
8K - $74.
4K a year Estimated:
$58.
8K - $74.
4K a year Executive Assistant Job Description POSITION Sterling Organization is seeking an Executive Assistant with excellent organizational and communication skills.
Working directly with two C-Suite executives, this role will perform a variety of administrative duties in a fast-paced environment and perform personal assistant duties on an as needed basis.
They will routinely work with confidential information necessitating considerable independence and sound judgment.
The ideal candidate will have exceptional attention to detail and a natural flexibility to adapt to a variety of situations they may encounter.
RESPONSIBLITIES Perform administrative duties for executives (i.
e.
, call screening, travel management, expense management/processing, meeting coordination) Keep executives informed of issues, commitments, and responsibilities Manage executive calendars Track relevant expense receipts for accurate accounting reconciliations.
File and track reimbursements, credits, and refunds Provide personal assistant support as needed Handle confidential and sensitive information with the appropriate discretion Organize, maintain, and create files, records, and archiving systems to facilitate the timely retrieval of information Attend business meetings as requested, takes notes, and follow up on action items Assist with company events and entertainment functions as needed Represent Executive Management by projecting a professional and supportive image to all parties EDUCATION/EXPERIENCE Bachelor's degree or equivalent Previous experience in hospitality and/or retail service industry is a plus but not required Preferred, but not required, experience with high-level contacts and exposure to sensitive information requiring confidentiality, tact and diplomacy REQUIREMENTS Engaging personality and optimistic outlook Meticulous attention to detail and accuracy High level of proficiency in Microsoft Office suite Exceptional organizational skills Ability to think creatively to contribute to the office culture Ability to anticipate needs and exercise good judgment Ability to prioritize and complete multiple projects and tasks Excellent written and verbal communication skills.
Estimated Salary: $20 to $28 per hour based on qualifications.
$58.
8K - $74.
4K a year Estimated:
$58.
8K - $74.
4K a year Executive Assistant Job Description POSITION Sterling Organization is seeking an Executive Assistant with excellent organizational and communication skills.
Working directly with two C-Suite executives, this role will perform a variety of administrative duties in a fast-paced environment and perform personal assistant duties on an as needed basis.
They will routinely work with confidential information necessitating considerable independence and sound judgment.
The ideal candidate will have exceptional attention to detail and a natural flexibility to adapt to a variety of situations they may encounter.
RESPONSIBLITIES Perform administrative duties for executives (i.
e.
, call screening, travel management, expense management/processing, meeting coordination) Keep executives informed of issues, commitments, and responsibilities Manage executive calendars Track relevant expense receipts for accurate accounting reconciliations.
File and track reimbursements, credits, and refunds Provide personal assistant support as needed Handle confidential and sensitive information with the appropriate discretion Organize, maintain, and create files, records, and archiving systems to facilitate the timely retrieval of information Attend business meetings as requested, takes notes, and follow up on action items Assist with company events and entertainment functions as needed Represent Executive Management by projecting a professional and supportive image to all parties EDUCATION/EXPERIENCE Bachelor's degree or equivalent Previous experience in hospitality and/or retail service industry is a plus but not required Preferred, but not required, experience with high-level contacts and exposure to sensitive information requiring confidentiality, tact and diplomacy REQUIREMENTS Engaging personality and optimistic outlook Meticulous attention to detail and accuracy High level of proficiency in Microsoft Office suite Exceptional organizational skills Ability to think creatively to contribute to the office culture Ability to anticipate needs and exercise good judgment Ability to prioritize and complete multiple projects and tasks Excellent written and verbal communication skills.
Estimated Salary: $20 to $28 per hour based on qualifications.
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