Controller $80K, Theatrical Productions

Company Name:
Now Hiring You, LLC
Controller Job Description, Duties, Responsibilities
Control Operating Cash-Average Cash Disbursements and Receipts monthly $600k+,
Maintaining internal control over cash receipts and disbursements

Recording by category and venue, reconciling all disbursements for:
Payroll-Production and G&A
General G & A Expenses, A/P
Venue Deposits
Engagement Settlements-reconciling and recording 4-7+ avg per week
Production expenses
Royalty calculations
Invoicing Customers and Maintaining Receivables, monitoring collections
Partner Loan, Interest Calculations, Payments, and Quarterly Tax Distributions
Recording and reconciling over $150K of Amex disbursements (450-900 individual charges) monthly, categorizing to expense accounts and venue departments. Currently the high volume cardholders are connected to CONCUR, a travel and expense application that links to QuickBooks expense accounts and classes (venue engagements) and monthly downloads all activity, after expense reports are approved, directly into the QuickBooks General Ledger in detail! Low level expense users are currently submitting expense reports via Excel after receiving a detailed listing of their Amex charges downloaded from Amex and recorded manually in bulk into the G/L.
Month and Year-to-Date Balance Sheet and Profit and Loss Statement Reporting, including closing journal entries, capitalization of future engagement expenses, prepaid expenses, accruals, analysis to Budgets, and preparation of future cash flow projections. Supplemental reporting of Profit and Loss by Venue, Contract Type, and various analytical spreadsheets. Development of new analytical reporting. Reports and information to management as requested and applicable.
Preparing quarterly tax profit calculation for partners and disbursement of tax distribution.
Monitoring, registration, and maintenance of all out-of-state transactions, withholdings, and tax payment liabilities.
Recording sales and developing systems of accounting controls over merchandise sales and inventory.
Maintaining engagement folders and contracts, preparing mailings of deposits, recording settlements for each engagement after close.
Continual communication and coordination with Sales, Marketing, Production, and Development Departments, integrating profit forecasting with cash flow projections, expense/revenue control.
Daily emails regarding questions, disbursements, reporting, and last minute advertising expenditures.
Development of new procedures and systems to improve accounting and sales integration data.
Continual suggestions for IT updates to improve efficiencies.
Supervision of bookkeeping staff. Clerical, banking, daily correspondence, mailings, and general office duties as necessary.

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