Administrative Officer
Duties may include, but are not limited to:
Oversees all aspects of human resources functions to include position descriptions, recruitment, employee/labor relations, training and other related activities. Manages on-line certifications of contracts and labor mapping. Establishes internal procedures regarding deadlines, progress reports and directives. Acts as the Contracting Officers Representative (COR) to manages procurement and contracting functions for the department. Prepares, edits and archives all official correspondence requiring signature or approval. Provides advice to staff and supervisors regarding human resources procedures, laws, regulations and policies. Advises supervisors/managers on budgetary and finance issues. Provides advice to staff on human resources needs. Executes and monitors balances of fund control points. Participates in reviewing needs, plans, and goals to develop budget data and justification for review and approval. Develops space requests and coordinate movement. Monitors performance, suspense actions and ensures issues are resolved. Manages budget formulation and execution for a changing budget of administrative expenses. Gathers data and analyzes budget needs. Recommends actions to ensure economical and efficient use of equipment and other property. Evaluates proposals for work. Prepares detailed procurement requests. Prepares accurate personnel documentation and personnel actions. Ensures performance ratings are submitted accordingly with regulatory guidelines. Assists with the negotiation of business agreements and contracts. Develops and keeps all position descriptions, and organizational charts current. Coordinates and conducts audits and inspections. Maintains procurement and contracting records. Prepares necessary documents for the accession and de-accession of property. Interprets administrative policies, developing local polices, defining administrative requirements, and/or providing advice. Provides input into policies and action plans to ensure compliance with regulatory entities. Prepares presentation materials related to financial, space, and equipment programs. Other duties as assigned. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Full Time, Monday - Friday, 7:
30 a.m. - 4:
00 p.m., subject to agency needs. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD99937-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/31/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For the GS-09 position, you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. In addition to the Time-In-Grade requirement applicants must also qualify based on experience and/or education as described below for the grade in which applying for. GRADE REQUIREMENTS:
You may qualify based on your experience and/or education as described below:
To qualify for the GS-07 grade level:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to coordinating and monitoring the functions of administrative services within an office; coordinating, managing, transcribing, documentation of minutes and limited oversight of a committee; familiarity of Logistical functions, to include but not limited to expendable supplies, non-expendable, equipment inventories; experience as a timekeeper utilizing programs such as VATAS; assisting in ADPAC activities; retrieving, pulling, and tracking data; assisting with human resources functions to include recruitment, position classification, performance, and training; preparing letters, documents, and reports for management review; retaining procurement records and reconciliations, and utilizing a variety of software programs for tracking or managing work flow processes; OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement; OR, Combination:
Applicants may also combine education and experience to qualify at this level. (Copy of transcripts required to submit with application) To qualify for the GS-09 grade level:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to Coordinating and monitoring the functions of administrative services within an office; coordinating, managing, transcribing, documentation of minutes and has complete oversight of a committee; knowledge of Logistical functions, to include but not limited to expendable supplies, non-expendable, equipment inventories; experience as a timekeeper utilizing programs such as VATAS; manage ADPAC activities; assisting with contracting functions and managing procurement; working in collaboration with Human Resources regarding position management, staffing, recruitment, performance management, pay administration, employee and labor relations; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations; managing budget activities; working with administrative management in areas such as budget forecasting and fund control point management, contracting, equipment procurement, inventory management; OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years or progressively higher level graduate education leading to such as degree or LL.B. or J.D., if related; OR, Combination:
Applicants may also combine education and experience to qualify at this level. (Copy of transcripts required to submit with application) You will be rated on the following Competencies for this position:
Administration and ManagementAttention to DetailCommunicationInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary and is usually accomplished while the employee is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Oversees all aspects of human resources functions to include position descriptions, recruitment, employee/labor relations, training and other related activities. Manages on-line certifications of contracts and labor mapping. Establishes internal procedures regarding deadlines, progress reports and directives. Acts as the Contracting Officers Representative (COR) to manages procurement and contracting functions for the department. Prepares, edits and archives all official correspondence requiring signature or approval. Provides advice to staff and supervisors regarding human resources procedures, laws, regulations and policies. Advises supervisors/managers on budgetary and finance issues. Provides advice to staff on human resources needs. Executes and monitors balances of fund control points. Participates in reviewing needs, plans, and goals to develop budget data and justification for review and approval. Develops space requests and coordinate movement. Monitors performance, suspense actions and ensures issues are resolved. Manages budget formulation and execution for a changing budget of administrative expenses. Gathers data and analyzes budget needs. Recommends actions to ensure economical and efficient use of equipment and other property. Evaluates proposals for work. Prepares detailed procurement requests. Prepares accurate personnel documentation and personnel actions. Ensures performance ratings are submitted accordingly with regulatory guidelines. Assists with the negotiation of business agreements and contracts. Develops and keeps all position descriptions, and organizational charts current. Coordinates and conducts audits and inspections. Maintains procurement and contracting records. Prepares necessary documents for the accession and de-accession of property. Interprets administrative policies, developing local polices, defining administrative requirements, and/or providing advice. Provides input into policies and action plans to ensure compliance with regulatory entities. Prepares presentation materials related to financial, space, and equipment programs. Other duties as assigned. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Full Time, Monday - Friday, 7:
30 a.m. - 4:
00 p.m., subject to agency needs. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD99937-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/31/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For the GS-09 position, you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. In addition to the Time-In-Grade requirement applicants must also qualify based on experience and/or education as described below for the grade in which applying for. GRADE REQUIREMENTS:
You may qualify based on your experience and/or education as described below:
To qualify for the GS-07 grade level:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to coordinating and monitoring the functions of administrative services within an office; coordinating, managing, transcribing, documentation of minutes and limited oversight of a committee; familiarity of Logistical functions, to include but not limited to expendable supplies, non-expendable, equipment inventories; experience as a timekeeper utilizing programs such as VATAS; assisting in ADPAC activities; retrieving, pulling, and tracking data; assisting with human resources functions to include recruitment, position classification, performance, and training; preparing letters, documents, and reports for management review; retaining procurement records and reconciliations, and utilizing a variety of software programs for tracking or managing work flow processes; OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement; OR, Combination:
Applicants may also combine education and experience to qualify at this level. (Copy of transcripts required to submit with application) To qualify for the GS-09 grade level:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to Coordinating and monitoring the functions of administrative services within an office; coordinating, managing, transcribing, documentation of minutes and has complete oversight of a committee; knowledge of Logistical functions, to include but not limited to expendable supplies, non-expendable, equipment inventories; experience as a timekeeper utilizing programs such as VATAS; manage ADPAC activities; assisting with contracting functions and managing procurement; working in collaboration with Human Resources regarding position management, staffing, recruitment, performance management, pay administration, employee and labor relations; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations; managing budget activities; working with administrative management in areas such as budget forecasting and fund control point management, contracting, equipment procurement, inventory management; OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years or progressively higher level graduate education leading to such as degree or LL.B. or J.D., if related; OR, Combination:
Applicants may also combine education and experience to qualify at this level. (Copy of transcripts required to submit with application) You will be rated on the following Competencies for this position:
Administration and ManagementAttention to DetailCommunicationInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary and is usually accomplished while the employee is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$46,070 to $73,261 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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