Administrative Officer
Duties and responsibilities include, but are not limited to:
Communicate with internal and external customers conducting business with the program. Organize and coordinate activities across administrative and organizational lines. Conduct analysis on projects and processes as it relates to service programs. Conduct pharmacy-specific site reviews to evaluate and aggregate administrative, clinical, and safety issues. Prepare, monitor, and analyze various billing, rebate, and expenditure reports for complex programs and initiatives. Perform analysis and/or evaluation of data required for use in the management and direction of programs and projects. Prepare quantitative and qualitative reports thorough evaluation to improve workload, financial stewardship, efficiencies, and/or processes. Develop programs to enhance and support pharmacy service succession planning initiatives. Coordinates project planning, organization, time line development, program evaluation and assessments. Prepare reports and presentations on complex VISN pharmacy programs. Serves as an expert resource for the VISN Professional Standards Boards (PSB) for pharmacists and pharmacy technicians. Facilitates management meetings that include guiding discussions, managing logistics, researching and compiling data, presenting updates, requesting action, and tracking action items until complete. Work Schedule:
Monday through Friday, 8:
00 am - 4:
30 pm Telework:
Eligible Virtual:
This is a virtual position. Position Description/PD#:
Administrative Officer/PD110940 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/14/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Preferred
Experience:
Previous experience with clinical/pharmaceutical programs preferred. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Specialized experience is defined as:
Knowledge of VHA and VISN policies, procedures, measures, and of the services provided within the PBM and pharmacy programs to include formulary management, procurement guidelines, inpatient and outpatient pharmacy services, clinical programs, performance measures, fiscal regulations, and human resources. Manage various fiscal components such as fund control points, purchase cards, and educational accounts. Plan, prioritize projects, direct actions, and analyze a broad range of complex programs and processes. Facilitate face-to face meetings and conference calls that include a diverse group of clinical and administrative professionals, manages schedules, agenda and action items. Coordinate, develop, and present complex reports. Knowledge of terminology applicable to pharmaceutical, medical, and financial issues. Advanced knowledge of computer applications such as Microsoft Outlook, Word, Excel, PowerPoint, Access, SharePoint, Teams, Visio, and Pyramid as well as internal/external web applications. Knowledge of enterprise-wide databases and skill to extract and format data from complex databases, to include summarizing and preparing a response. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsCritical ThinkingFinancial ManagementPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is administrative and technical in nature, primarily sedentary. Occasionally light physical effort may be required. Significant time is spent using a computer and telephone. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Communicate with internal and external customers conducting business with the program. Organize and coordinate activities across administrative and organizational lines. Conduct analysis on projects and processes as it relates to service programs. Conduct pharmacy-specific site reviews to evaluate and aggregate administrative, clinical, and safety issues. Prepare, monitor, and analyze various billing, rebate, and expenditure reports for complex programs and initiatives. Perform analysis and/or evaluation of data required for use in the management and direction of programs and projects. Prepare quantitative and qualitative reports thorough evaluation to improve workload, financial stewardship, efficiencies, and/or processes. Develop programs to enhance and support pharmacy service succession planning initiatives. Coordinates project planning, organization, time line development, program evaluation and assessments. Prepare reports and presentations on complex VISN pharmacy programs. Serves as an expert resource for the VISN Professional Standards Boards (PSB) for pharmacists and pharmacy technicians. Facilitates management meetings that include guiding discussions, managing logistics, researching and compiling data, presenting updates, requesting action, and tracking action items until complete. Work Schedule:
Monday through Friday, 8:
00 am - 4:
30 pm Telework:
Eligible Virtual:
This is a virtual position. Position Description/PD#:
Administrative Officer/PD110940 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/14/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Preferred
Experience:
Previous experience with clinical/pharmaceutical programs preferred. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Specialized experience is defined as:
Knowledge of VHA and VISN policies, procedures, measures, and of the services provided within the PBM and pharmacy programs to include formulary management, procurement guidelines, inpatient and outpatient pharmacy services, clinical programs, performance measures, fiscal regulations, and human resources. Manage various fiscal components such as fund control points, purchase cards, and educational accounts. Plan, prioritize projects, direct actions, and analyze a broad range of complex programs and processes. Facilitate face-to face meetings and conference calls that include a diverse group of clinical and administrative professionals, manages schedules, agenda and action items. Coordinate, develop, and present complex reports. Knowledge of terminology applicable to pharmaceutical, medical, and financial issues. Advanced knowledge of computer applications such as Microsoft Outlook, Word, Excel, PowerPoint, Access, SharePoint, Teams, Visio, and Pyramid as well as internal/external web applications. Knowledge of enterprise-wide databases and skill to extract and format data from complex databases, to include summarizing and preparing a response. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsCritical ThinkingFinancial ManagementPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is administrative and technical in nature, primarily sedentary. Occasionally light physical effort may be required. Significant time is spent using a computer and telephone. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$76,721 to $99,741 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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